Effective PaperTrail EDMS is Conveniently Web-Based
Users are unlikely to find an EDMS more effective than PaperTrail. The electronic document management system represents one of the most important technological advances in the way companies operate their businesses that, before its introduction, would have been a daunting and inherently unreliable job involving batteries of filing cabinets, mountains of paperwork and the valuable time of employees that could, almost certainly, have been far more productively engaged in other tasks.
This form of document storage and retrieval, though onerous, was still a vital requirement without which no company could perform efficiently. With help from systems like the effective PaperTrail EDMS software, the inconvenience and stress of managing business documentation manually is poised to become a curiosity, confined to the history books, while improving efficiency by at least an order of magnitude.
Once equipped with a suitable high-speed document scanner for conversion of typed and printed documents to digital computer files, a company is then in a position to adopt an electronic approach to control all of its incoming and outgoing communications via a single management system. Fast and effective, the PaperTrail software provides a flexible solution that can be scaled to perform every bit as well for the small business as it can for a giant corporate enterprise.
An Inexpensive Internet-based Alternative
Of course, specialised software programmes are, more often than not, very expensive, especially when it may be necessary to purchase them in large numbers. Furthermore such software tends to undergo frequent updating that could present an, already busy, IT department with the additional task of managing version control. One highly effective solution is the PaperTrail package that is designed to completely obviate the need to invest in any software purchase and, therefore, the attendant need to jeep it updated.
The package employs client server architecture. And the exceptionally thin client interface means that the majority of the application overhead is carried by the service-provider’s web server. This ensures that all interactions take place on a near-instantaneous basis and without any significant drain on the user’s bandwidth when using this versatile, user-friendly and effective PaperTrail application.
Exceptionally broad Functionality
The primary aim of electronic document management systems is to improve the storage and retrieval of data in digital format. To do this, an efficient indexing system is essential. Top-performing products will allow a choice of indexing and cross-referencing procedures based on the use of metadata such as author and date along with more specific parameters such as categories and keywords. This serves to speed the retrieval process and when you make use of the effective PaperTrail software the application will also allow linkage of all of the documents relating to a given client, product, sale or event and thus deliver exceptional efficiency.
Other functions standard to this application allow it to integrate readily with a high speed document scanner to digitize any paper-based communications while simultaneously accepting the direct input from fax machines plus nominated mailboxes and personal computers. For email and PC files, the user interface integrates directly so that file destinations and requests for indexing information become automatic.
Tight control over the allocation of access to document and editing rights, automatic audit trails, managed workflow routing, and extensive reporting facilities make this effective PaperTrail application the first choice of many.
Contact Details:
Contact Person: Pienaar Jordaan
Tel: 082 551 2190
Office Fax: 086 601 0846
Email: salesinfo@calamos.co.za
Website Address
http://www.documentmanagement-sa.co.za
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